Business
Intermediate
60 mins
Teacher/Student led
+60 XP
What you need:
Chromebook/Laptop/PC or iPad/Tablet
IWB/Projector/Large Screen

Costs, Pricing and Profit Per Unit

You'll learn to separate fixed costs from variable costs, set a justified price for your mini-business, and calculate whether each sale actually makes profit. Work through a smoothie cart example, then build your own budget.

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    1 - Getting Started

    Illustration for Getting StartedLast lesson you mapped your Business Model Canvas and named the value your mini-business delivers. Today we get to the question every founder has to answer: does the money actually work?

    Key point

    You can have a brilliant idea, the right customer and a clear value proposition, but if every unit you sell loses you money, the business closes. The good news is that working out whether your numbers add up needs only basic arithmetic and honest estimates.

    Quick warm-up

    Quick warm-up, answer in your head:

    • Think of any small business you used in the last week (cafe, shop, hairdresser, takeaway).
    • Roughly, what do you think it costs them to deliver the thing you bought, compared to what they charged you?

    Hold onto that gap. That's where today's lesson lives. By the end of the hour, you'll have a complete budget for your own mini-business and you'll know whether the numbers break even or need to change.

    2 - What You'll Learn

    Four ideas drive today's work. Read the table carefully. Every row will show up again in the example and in your own budget.

    ConceptWhy it mattersExample
    Fixed cost — a one-off or regular cost that stays the same whether you sell one unit or one hundredFixed costs have to be paid even if you sell nothing in week one, so you need to know how many sales it takes to recover themA €40 blender for a smoothie cart costs €40 whether you sell 10 cups or 100
    Variable cost — the cost of producing one more unit; goes up every time you make another oneVariable costs eat into the price of every single sale, so if they creep up your profit per unit shrinks fastEach smoothie needs roughly €0.80 of banana, milk, berries and a cup. Make 50 and you've spent €40 on ingredients alone
    Profit per unit — price minus variable costThis is what each sale actually contributes to your business; without it, more sales just means more losses fasterA €2.00 smoothie with €0.80 ingredients earns €1.20 of profit on that one cup
    Break-even point — fixed costs ÷ profit per unitIt tells you the size of the hole you have to climb out of before you make any real money, and whether that hole is realistic given how many sales you can actually make€70 fixed costs ÷ €1.20 profit per unit ≈ 59 smoothies to break even
    The two formulas

    Two formulas to remember. They're the only maths in today's lesson:

    • Profit per unit = price − variable cost
    • Break-even = fixed costs ÷ profit per unit

    Once you can use those two lines confidently, the rest is just picking realistic numbers for your own business.

    3 - Try It Yourself: the School-yard Smoothie Cart

    Illustration for Try It Yourself: The School-Yard Smoothie CartBefore you build your own budget, we'll work through a complete one together. But first, a quick word on pricing.

    The three ways to justify a price

    When you choose your price later in this lesson, you'll pick one of these three approaches and write a one-sentence reason. They're not mutually exclusive (most real businesses use a mix), but you only need to lead with one.

    • Cost-plus — add up your variable cost per unit, then add a markup (e.g. 100% or 150%) for profit. Easy and safe, but ignores what customers will actually pay.
    • Comparable products — find out what similar things cost from competitors or substitutes, then price near, above, or below them. Quick and grounded in reality.
    • Survey evidence — use what your earlier survey respondents told you they'd pay. The strongest evidence because it comes from actual potential customers, but only works if you did the survey.

    Now read the smoothie cart's numbers carefully and watch how all three justifications could apply to the same price. Then answer the two check questions to make sure the maths makes sense before you do your own.

    Tip

    Tip: Have a calculator or your phone calculator open. Today's numbers are mostly round, but Question 1 needs a real division.

    4 - Build Your Budget Sheet

    Now do the same for your own mini-business. Fill in your Budget Sheet below — it saves as you type, so your figures are kept for you.

    What to do:

    1. List your fixed costs — everything you need to spend once to get set up (equipment, signs, basic materials, packaging stocks). Use the example lines as a starting point and add or change them to fit your business.
    2. List your variable costs — what one unit costs to make or deliver (ingredients per portion, materials per item, per-customer packaging, per-service supplies). Don't guess wildly; look up rough prices if you need to.
    3. Set a price per unit or service, and write a one-sentence justification using one of the three approaches from the last step: cost-plus, comparable products, or your earlier survey results. If you didn't do a survey, use cost-plus or comparable products instead.
    4. Estimate how many units you'd realistically sell per week. Be honest; over-optimistic forecasts are how businesses go under.
    5. The break-even line at the bottom updates automatically as you type your fixed costs, variable costs and price. If it looks impossible (e.g. you'd need to sell 400 units a week and you only have 30 potential customers), change something: raise the price, cut a fixed cost, or swap a supplier — and write what you changed in the reflection box.
    Success criteria

    Success criteria — your budget must show all four of these for a pass:

    • At least 2 fixed cost lines and 2 variable cost lines with realistic euro amounts
    • A price with a one-sentence justification naming one of the three approaches (cost-plus / comparable / survey)
    • A profit-per-unit figure that matches your price minus your variable cost
    • A break-even figure, and a one-sentence reflection saying either "the numbers work because…" or "I had to change X because…"
    Budget Sheet
    Plan the money behind your mini-business. Use real estimates where you can; round to the nearest 5 cents is fine. The break-even line at the bottom updates automatically as you type your fixed costs, variable costs, and price.
    Break-even at current numbers: fill in costs and price
    Look at your break-even figure. Do the numbers work, i.e. could you realistically reach break-even within 4-6 weeks of trading? If yes, say in one sentence why the numbers work. If no, write what you changed (price up, a fixed cost cut, a supplier swap) and the new break-even after the change.

    5 - Think About It

    Step away from your Budget Sheet for a moment.

    Think about

    Think about
    • Which line in your budget surprised you most when you added the numbers up, and would a real customer be willing to pay enough to cover it?
    • If your sales forecast was half what you predicted, would your mini-business still be worth running? What does that tell you about the idea?

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